Across Microsoft Information Protection solutions, our goal is to provide a comprehensive set of capabilities to help you protect your sensitive data throughout its entire lifecycle – across devices, apps, cloud services and on-premises. With the exponential growth of data and increasing data mobility, it’s critical to implement an information protection strategy that not only enables you to meet your internal security objectives, but also address new and emerging compliance and privacy requirements. We’ve recently released several new capabilities to help you discover, classify & label, protect and monitor your sensitive information – here’s a quick roundup of the latest news.
You can also check out this video to see some of the highlights in action:
A unified approach to data classification and label management
In order to effectively apply policy-based protection and controls to your sensitive data, you need to be able to inspect and reason over documents and emails. We provide a unified approach to data classification across our information protection and data governance solutions. There are over 90 out-of-the-box sensitive information types that you can use to detect common types of data, such as financial data, PII or health-care related information. You can also create and customize your sensitive information types (such as detecting employee ID numbers that are unique to your organization). Our classification engine is leveraged across services – including Azure Information Protection, Microsoft Cloud App Security, Advanced Data Governance and Office 365 Data Loss Prevention – enabling consistent classification outcomes for the purpose of applying labels, protecting information and enforcing data policies.
In addition to a consistent approach to data classification, we also provide a unified experience for configuring and managing labels – both sensitivity labels for the purpose of apply protection policies and retention labels for the purpose of applying data governance policies. In late 2018 we released a unified label management experience in the Office 365 Security & Compliance Center. Customers have been using this to create and configure their sensitivity labels and retention labels, set label policies and migrate existing labels from the Azure portal (for Azure Information Protection customers). The recently released Microsoft 365 security center and compliance center gives admins an enhanced experience and a dedicated workspace to manage Microsoft 365 security and compliance solutions, including sensitivity labels and retention labels.
The new Microsoft 365 security center and compliance center (rolling out now) provides a centralized workspace to manage your Microsoft 365 security and compliance solutions, including management of your sensitivity labels and retention labels.
We’ve also recently announced two new retention capabilities, including the general availability of file plan manager, which helps you migrate complex retention hierarchies into Office 365, and a new assessment of Office 365’s ability to meet SEC 17a-4 requirements around immutability.
New sensitivity labeling capabilities built into Office apps – across platforms
We want to make it easy for end-users to apply sensitivity labels to their documents and emails – without interrupting their workflow or productivity. We recently announced the availability of end-user driven labeling capabilities built natively into Office apps on Mac, iOS and Android. This enables users to assign the appropriate sensitivity label while creating or editing documents and emails – such as “Highly Confidential” when the file contains company secrets. Based on the policies defined by your company, sensitivity labels can result in several actions, such as encryption, rights restrictions or adding visual markings stamped to the document. The experience is consistent and familiar across Office applications.
Apply sensitivity labels in Office apps on Mac – encryption, rights restrictions and visual markings can be applied, based on your label policy
Easily apply the same sensitivity labels in Office mobile apps on iOS and Android
Learn more about the native labeling experience in our blog.
We’re also announcing an updated public preview of the Azure Information Protection client that supports unified labeling. The Azure Information Protection unified labeling client gets it sensitivity labels and policy settings from the Security & Compliance Center or the Microsoft 365 security center (as mentioned earlier). This is particularly useful for existing Azure Information Protection customers who want to evaluate and test the unified labeling and protection capabilities in Office apps on Windows (Word, PowerPoint, Excel and Outlook). The original public preview of the Azure Information Protection unified labeling client supported several features, such as end-user driven manual labeling, and the new updated public preview version now includes recommended labeling, automatic labeling and other customization options. Learn more about the supported features or read our product documentation.
Apply sensitivity labels to Office apps on Windows using the Azure Information Protection unified labeling client (in preview)
Enhanced data discovery and protection across your on-premises repositories
The Azure Information Protection scanner is used by customers all over the world to discover, classify, label and protect sensitive information that resides in their on-premises file servers. Based on customer feedback to provide additional capabilities to make it easier and more efficient to deploy and manage the Azure Information Protection scanner at scale, we recently released a new management and operational UI.
The management UI (currently in public preview) helps you manage scanner configuration and scanned repositories – all in one central place within the Azure portal. You can configure sensitive information types that you want to discover, set file types to be scanned, set default label settings along with other configuration options.
Azure Information Protection scanner profiles management page enables admins to set scanner configuration options
We also recently announced the general availability of a new operational UI which makes it easier to stay on top of Azure Information Protection scanner operations, such as monitoring the status of all scanner nodes, get the latest scanning statistics, initiate on-demand incremental scans or run full rescans. Learn more about the latest Azure Information Protection scanner UI experience in our blog or review the product documentation.
New classification methods to automatically detect sensitive credential information in documents
While we provide over 90 out-of-the-box sensitive information types that you can use to detect common types of data, a frequent customer request has been the ability to automatically detect passwords and other credential types that users have recorded or pasted in unprotected files. For example, sometimes users and admins use Word or Excel to store a list of usernames and passwords they use for applications and services. We’re announcing the public preview of the first group of credential types that we can automatically detect – focusing on Azure secrets and SQL credentials. These new sensitive information types are coming first to Azure Information Protection and will be coming soon to Office 365. Similar to other sensitive information types, you can configure your policy to recommend a sensitivity label to the user or automatically apply a label and protection settings. Read more about the credential types supported in our blog.
Credential information in a document is automatically detected; sensitivity label is recommended or automatically applied
Deeper visibility into the sensitive data landscape across your organization
The information protection lifecycle wouldn’t be complete without the ability to understand your sensitive data landscape. Within the new Microsoft 365 security center (and compliance center), the new Label analytics page (currently in preview), provides the starting point for you to better understand label usage across your organization. You can quickly see the overall activity of sensitivity labeling during the past 30 days, the distribution of labels used (such as how many “Highly Confidential” labels were applied), along with the location where labels were applied (such as Word, Excel, PowerPoint, File Explorer).
Label analytics (preview) in the Microsoft 365 compliance center gives you an overview of labeled documents and emails – for both retention labels and sensitivity labels
For a deeper view into sensitivity label activity, you can go the Azure Information Protection portal. In late 2018 we announced the public preview of Azure Information Protection analytics, which gives you insights into classified, labeled and protected documents across your organization. There have been several updates to the preview experience over the past couple of months. Information from Windows computers running Windows Defender ATP is now included. Additional activity information is also included, such as which users have accessed a specific labeled document and whether a document label has been upgraded or downgraded by a user. You can learn more in the product documentation. We are targeting general availability in early Q2 CY19, so stay tuned.
Extend visibility into sensitive information in Windows endpoints
While more and more data lives in cloud services, a significant amount of important data also resides on end-users’ devices. Endpoints represent a key control point for your information protection strategy – especially since devices are often the entry point for sophisticated attacks and data breaches. Windows Defender Advanced Threat Protection (Windows Defender ATP), Microsoft’s endpoint protection platform, can now understand Microsoft Information Protection sensitivity labels – providing visibility into sensitive data on endpoints, protect data based on its content and help you respond to post-breach malicious activity that involves sensitive data.
This integration enables Azure Information Protection analytics to show information on labeled data on Windows devices (as reported by Windows Defender ATP). This help gives admins better visibility into sensitive information residing on a given endpoint and investigates and mitigate security threats on potentially compromised machines.
The Azure Information Protection Data discovery dashboard shows labeled files discovered on endpoints by Windows Defender ATP; along with a device risk calculation to help direct further investigation
Learn more about the latest integration between Windows Defender ATP and Microsoft Information Protection in our blog.
Partners are extending Microsoft Information Protection experiences to their own apps and services
At the RSA Conference in 2018 we announced the public preview of the Microsoft Information Protection SDK, which became generally available in September 2018. Since then, we’ve made several updates, and our partners are developing a diverse set of integrations – ranging from endpoint DLP solutions, classifying and labeling, to reporting on data that has been labeled and protected. With the Microsoft Information Protection SDK, we now have a comprehensive cross-platform SDK that covers Windows, Linux, macOS, iOS and Android. More details on partner integrations are available here. Download the Microsoft Information SDK and get started!
Getting started and looking ahead
We encourage you to start evaluating and deploying these new capabilities. Start using the unified labeling experience to configure and deploy your sensitivity labels. Use the native labeling experience in the Office apps on Mac, iOS and Android to empower users to label and protect their documents and emails. Enable Windows users to do the same by using the Azure Information Protection unified labeling client (preview). Configure Windows Information Protection and Windows Defender ATP to help protect sensitive data on Windows endpoints. Gain visibility into sensitive data across your environment using the Label analytics preview in the Microsoft 365 security center and go deeper with Azure Information Protection analytics.
You can also engage with us and the community on Yammer or Twitter and provide additional feedback on UserVoice.
Your move to the cloud offers transformative experiences with built-in admin controls.
Microsoft 365 is designed to be a universal toolkit for teamwork – to give you the right tools for the right task, along with common services to help you seamlessly work across applications. And with good governance, you can transform teamwork inside your organization with confidence – without compromise.
To learn more and act, we invite you to visit and share the NEW “Plan for governance to transform teamwork with Microsoft 365” resource center page [https://aka.ms/teamwork/governance].
This new resource center page contains:
- An overview for business and IT
- Customer highlights – GE plus four other relevant case studies
- Helpful ‘how to’ guidance (14 helpful resources across overview, Office 365 Groups, Microsoft Teams and SharePoint)
- plus, recent and relevant blogs and videos
Keeping it all connected and secure is key to a consistent experience. Microsoft 365 teamwork is built on an intelligent fabric that provides a seamless connection between people and relevant content. And we at Microsoft aim to provide tools and technology to configure and attain programmatic governance across all teamwork apps and information.
This aggregated set of materials are a starting point to help you learn about teamwork-level governance when using Office 365 and how you can begin to take advantage of it.
Full-page screenshot of what the new “Plan for governance to transform teamwork with Microsoft 365” page looks like; https://aka.ms/teamwork/governance.
We are open to content suggestions to make this new resource center page even more helpful and clear. Let us know below in comments below or via Twitter: @SharePoint.
Cheers,
Mark (@mkashman) Kashman
Your move to the cloud offers transformative experiences with built-in admin controls.
Microsoft 365 is designed to be a universal toolkit for teamwork – to give you the right tools for the right task, along with common services to help you seamlessly work across applications. And with good governance, you can transform teamwork inside your organization with confidence – without compromise.
To learn more and act, we invite you to visit and share the NEW “Plan for governance to transform teamwork with Microsoft 365” resource center page [https://aka.ms/teamwork/governance].
This new resource center page contains:
- An overview for business and IT
- Customer highlights – GE plus four other relevant case studies
- Helpful ‘how to’ guidance (14 helpful resources across overview, Office 365 Groups, Microsoft Teams and SharePoint)
- plus, recent and relevant blogs and videos
Keeping it all connected and secure is key to a consistent experience. Microsoft 365 teamwork is built on an intelligent fabric that provides a seamless connection between people and relevant content. And we at Microsoft aim to provide tools and technology to configure and attain programmatic governance across all teamwork apps and information.
This aggregated set of materials are a starting point to help you learn about teamwork-level governance when using Office 365 and how you can begin to take advantage of it.
Full-page screenshot of what the new “Plan for governance to transform teamwork with Microsoft 365” page looks like; https://aka.ms/teamwork/governance.
We are open to content suggestions to make this new resource center page even more helpful and clear. Let us know below in comments below or via Twitter: @SharePoint.
Cheers,
Mark (@mkashman) Kashman
There’s a SharePoint page for that. From content-rich home pages that serves entire organizations, to recurring quarterly business review read outs, to internal campaigns, to “welcome to the company” starter pages. As the rich capabilities of modern SharePoint pages evolve, all communicators can better design and promote their information throughout their team and across the organization.
We are excited to announce the following page enhancements (screenshots + links to learn more below):
- Customize title region | control what the title region of each page looks like (layout, alignment, title, date).
- Section backgrounds | display as distinct sections with visual variety throughout the page.
- Custom page thumbnails | Choose a preferred thumbnail from Page details.
- Custom page descriptions | Create a custom description from Page details.
- FYI: removal of the Feedback button in preparation of new feedback experience | in preparation for a new feedback experience coming soon, we are removing the current Feedback button from the site footer of all SharePoint home and modern site pages.
- FYI: removal of the pictures of the first three members of the group | Users who want to see members of the group can continue to click the Members link in the header to see the full membership list.
“We are reducing emails and creating a self-service culture where finding answers is as easy as searching for it on our intranet,” says David Pizzey: Manager, Centre of Excellence, Network and End User Services. “Office 365 surfaces personalized content across the suite, making it a great tool to search for information, and it even helps you make connections with areas of interest you might not even know existed.” [read the full Qantas Airways case study]
Let’s dive into the details of each new and updated page option – all powerful additions for communicators throughout your organization.
New and updated enhancements for SharePoint pages in Office 365
SharePoint pages are simple to create and publish, and they look great on any device. When creating a page, you can add and configure web parts, and then publish your page with just a click. And, as previously announced, you can configure the surrounding elements of the page (navigation, header, footer & theme). Now more than ever, creators and site owners present the information in an elegant, easy to consume fashion – with full context intact.
Customize the title region for each page. Modern SharePoint pages and news articles will now have more options to customize the title region of each page, with four layouts, two alignment choices, text badges above the title, the ability to change the displayed author, and show or hide the published date. Own the title and the rest will follow. Make it your own.
Make the title of your page or news article appear more how you like it – with controls for layout, alignment, text blocks and more.
Modern pages support section backgrounds – this makes it easier to see the distinct sections and adds visual variety throughout the page. Create additional visual design and clarity as a user scrolls through your content. Now you can add colors from your site’s theme (neutral, soft & strong) to the background of your page sections or leave them white as they are by default.
Modern SharePoint pages (and news) section backgrounds make it easier to see the distinct sections and adds visual variety throughout the page.
Page owners can customize their page thumbnails and descriptions from within page details edit pane. Once adjusted, the content will then be represented in this way in search results, highlighted content, previews, and more – just the way you intended.
- Pages – choose new thumbnail – Choose a new thumbnail from Page details: Previously, the thumbnail image for a page (used in search results, highlighted content, and SharePoint News) was auto-selected. Now, you’ll be able to select your own thumbnail image.
- Pages – choose new description – Choose a new description from Page details: Previously, the first text that appeared on the page was auto-selected as the page description. You can now add your own custom description in Page details.
You can view and edit the properties of a SharePoint page in the Page details pane.
The SharePoint feedback button is being retired in preparation of new feedback experience
Starting the week of February 18th, 2019, we’re removing the product Feedback button from the site footer of all SharePoint home and modern site pages. For SharePoint users to easily provide product feedback and suggestions we included a footer link to our SharePoint UserVoice forums. Customer feedback continues to help us prioritize our work. We’ll be adding new ways to send feedback from the navigation bar in the coming months.
Note: If you had previously enabled or disabled the button using the Set-SPOTenant -UserVoiceForFeedbackEnabled property, this setting will no longer be required as the button will no longer be displayed for any tenant sites.
Removing the circular pictures of the first three members of the group
We’re updating the design of the site header for SharePoint sites connected to Office 365 groups. In favor or a more-simple interface, we are removing the circular pictures of the first three members of the group. This was static to the first three members, and duplicative to existing functionality – access to the members of the group. Users who want to see members of the group can continue to click the Members link in the header to see the full membership list.
Try more and more of what SharePoint offers, and let us know what you think
In all, we encourage you to build out and organize your sites, your pages, your intranet – the way you want them to be consumed in context of your content. As you progress year over year, keep creating and sharing structured, easy-to-navigate experiences to your audience.
We want to empower you and every person on your team to achieve more. Let us know what you need next. We are always open to feedback via UserVoice and continued dialog in the SharePoint community in the Microsoft Tech Community —and we always have an eye on tweets to @SharePoint. Let us know.
—Mark Kashman, senior product manager for the SharePoint team
FAQ
Q: When is this all being released in Office 365?
A: All the above items have been released to Targeted Release customers in Office 365. We plan to fully release to all full production Office 365 customers by the end of February 2019.
There’s a SharePoint page for that. From content-rich home pages that serves entire organizations, to recurring quarterly business review read outs, to internal campaigns, to “welcome to the company” starter pages. As the rich capabilities of modern SharePoint pages evolve, all communicators can better design and promote their information throughout their team and across the organization.
We are excited to announce the following page enhancements (screenshots + links to learn more below):
- Customize title region | control what the title region of each page looks like (layout, alignment, title, date).
- Section backgrounds | display as distinct sections with visual variety throughout the page.
- Custom page thumbnails | Choose a preferred thumbnail from Page details.
- Custom page descriptions | Create a custom description from Page details.
- FYI: removal of the Feedback button in preparation of new feedback experience | in preparation for a new feedback experience coming soon, we are removing the current Feedback button from the site footer of all SharePoint home and modern site pages.
- FYI: removal of the pictures of the first three members of the group | Users who want to see members of the group can continue to click the Members link in the header to see the full membership list.
“We are reducing emails and creating a self-service culture where finding answers is as easy as searching for it on our intranet,” says David Pizzey: Manager, Centre of Excellence, Network and End User Services. “Office 365 surfaces personalized content across the suite, making it a great tool to search for information, and it even helps you make connections with areas of interest you might not even know existed.” [read the full Qantas Airways case study]
Let’s dive into the details of each new and updated page option – all powerful additions for communicators throughout your organization.
New and updated enhancements for SharePoint pages in Office 365
SharePoint pages are simple to create and publish, and they look great on any device. When creating a page, you can add and configure web parts, and then publish your page with just a click. And, as previously announced, you can configure the surrounding elements of the page (navigation, header, footer & theme). Now more than ever, creators and site owners present the information in an elegant, easy to consume fashion – with full context intact.
Customize the title region for each page. Modern SharePoint pages and news articles will now have more options to customize the title region of each page, with four layouts, two alignment choices, text badges above the title, the ability to change the displayed author, and show or hide the published date. Own the title and the rest will follow. Make it your own.
Make the title of your page or news article appear more how you like it – with controls for layout, alignment, text blocks and more.
Modern pages support section backgrounds – this makes it easier to see the distinct sections and adds visual variety throughout the page. Create additional visual design and clarity as a user scrolls through your content. Now you can add colors from your site’s theme (neutral, soft & strong) to the background of your page sections or leave them white as they are by default.
Modern SharePoint pages (and news) section backgrounds make it easier to see the distinct sections and adds visual variety throughout the page.
Page owners can customize their page thumbnails and descriptions from within page details edit pane. Once adjusted, the content will then be represented in this way in search results, highlighted content, previews, and more – just the way you intended.
- Pages – choose new thumbnail – Choose a new thumbnail from Page details: Previously, the thumbnail image for a page (used in search results, highlighted content, and SharePoint News) was auto-selected. Now, you’ll be able to select your own thumbnail image.
- Pages – choose new description – Choose a new description from Page details: Previously, the first text that appeared on the page was auto-selected as the page description. You can now add your own custom description in Page details.
You can view and edit the properties of a SharePoint page in the Page details pane.
The SharePoint feedback button is being retired in preparation of new feedback experience
Starting the week of February 18th, 2019, we’re removing the product Feedback button from the site footer of all SharePoint home and modern site pages. For SharePoint users to easily provide product feedback and suggestions we included a footer link to our SharePoint UserVoice forums. Customer feedback continues to help us prioritize our work. We’ll be adding new ways to send feedback from the navigation bar in the coming months.
Note: If you had previously enabled or disabled the button using the Set-SPOTenant -UserVoiceForFeedbackEnabled property, this setting will no longer be required as the button will no longer be displayed for any tenant sites.
Removing the circular pictures of the first three members of the group
We’re updating the design of the site header for SharePoint sites connected to Office 365 groups. In favor or a more-simple interface, we are removing the circular pictures of the first three members of the group. This was static to the first three members, and duplicative to existing functionality – access to the members of the group. Users who want to see members of the group can continue to click the Members link in the header to see the full membership list.
Try more and more of what SharePoint offers, and let us know what you think
In all, we encourage you to build out and organize your sites, your pages, your intranet – the way you want them to be consumed in context of your content. As you progress year over year, keep creating and sharing structured, easy-to-navigate experiences to your audience.
We want to empower you and every person on your team to achieve more. Let us know what you need next. We are always open to feedback via UserVoice and continued dialog in the SharePoint community in the Microsoft Tech Community —and we always have an eye on tweets to @SharePoint. Let us know.
—Mark Kashman, senior product manager for the SharePoint team
FAQ
Q: When is this all being released in Office 365?
A: All the above items have been released to Targeted Release customers in Office 365. We plan to fully release to all full production Office 365 customers by the end of February 2019.
We’re excited to announce new improvements to the SharePoint Migration Tool for the month of February.
Designed to be used for migrations ranging from the smallest set of files to a large scale enterprise migration, the SharePoint Migration Tool will let you bring your information to the cloud and take advantage of the latest collaboration, intelligence, and security solutions with Office 365.
Over the past several months we’ve been continually working to add features to the SharePoint Migration Tool to help you accelerate your journey to Microsoft 365, from support for full site migrations, to incremental improvements to the user experience – the SharePoint Migration Tool is designed to support migrations of all sizes. This month we’re adding some exciting new improvements to help you on your journey to the cloud.
Improvements this month include:
Managed Metadata Service support
If you have an existing taxonomy in SharePoint Server 2013, the SharePoint Migration Tool can now migrate your content types and term stores to Office 365. Global term store migration requires global tenant admin permissions.
Web Parts Support, Site Navigation, and more…
The SharePoint Migration Tool has continuously improved to support more complex migration requirements. From a humble beginning of accelerating files migration to incremental improvements leading up to complete SharePoint 2013 site migrations. Now using the SharePoint Migration Tool you can migrate just about every element of SharePoint sites that you care most about including Web Parts, Pages, and site navigation!
For a detailed list of improvements in this release, refer to the release notes at https://docs.microsoft.com/en-us/sharepointmigration/new-and-improved-features-in-the-sharepoint-migration-tool.
If you’re new to the SharePoint Migration Tool, keep reading below to learn more about how you can transform your business by bringing it to the cloud.
About the SharePoint Migration Tool
The SharePoint Migration Tool is designed to simplify your journey to the cloud through a free, simple, and fast solution to migrate content from on-premises SharePoint sites and file shares to SharePoint or OneDrive in Office 365. The SharePoint Migration Tool allows you to accelerate your journey to Office 365 overcoming obstacles typically associated with migration projects. With the SharePoint Migration Tool you can evaluate and address the information that matters the most to your organization, the Libraries, and now Lists that form the foundation of the SharePoint experience. Using the SharePoint Migration Tool you can start your migration today and take advantage of the full suite of features and security capabilities that Office 365 offers.
Keep reading to learn more about the SharePoint Migration Tool or download the latest version now at https://aka.ms/SPMT.
Getting Started
You can download the SharePoint Migration Tool at http://aka.ms/SPMT. Through v3 of the SharePoint Migration Tool you’ll have available to you the innovation we’re delivering to help you bring your information to the cloud and take advantage of the latest collaboration, intelligence, and security solutions with Office 365.
What’s next…
Through continued innovation across migration scenarios we’ll be adding more capabilities over time to the SharePoint Migration Tool, including support for more SharePoint versions, site structure migrations, and more. Subscribe here to stay up to date on future announcements for SharePoint and Office 365.
Wrapping Up…
Whether you’re looking to migrate from file shares on-premises to SharePoint or OneDrive or from on-premises versions of SharePoint, the SharePoint Migration Tool is designed to support the smallest of migrations to large scale migrations with support for bulk scenarios.
Learn more about migrating to Office 365 at https://resources.techcommunity.microsoft.com/cloud-migration/.
Learn more about the SharePoint Migration Tool at https://support.office.com/en-us/article/Introducing-the-SharePoint-Migration-Tool-9c38f5df-300b-4adc-8fac-648d0215b5f7.
Prepare your environment for migration using the SharePoint Migration Assessment Tool by learning more at https://www.microsoft.com/en-us/download/details.aspx?id=53598.
We’re excited to announce new improvements to the SharePoint Migration Tool for the month of February.
Designed to be used for migrations ranging from the smallest set of files to a large scale enterprise migration, the SharePoint Migration Tool will let you bring your information to the cloud and take advantage of the latest collaboration, intelligence, and security solutions with Office 365.
Over the past several months we’ve been continually working to add features to the SharePoint Migration Tool to help you accelerate your journey to Microsoft 365, from support for full site migrations, to incremental improvements to the user experience – the SharePoint Migration Tool is designed to support migrations of all sizes. This month we’re adding some exciting new improvements to help you on your journey to the cloud.
Improvements this month include:
Managed Metadata Service support
If you have an existing taxonomy in SharePoint Server 2013, the SharePoint Migration Tool can now migrate your content types and term stores to Office 365. Global term store migration requires global tenant admin permissions.
Web Parts Support, Site Navigation, and more…
The SharePoint Migration Tool has continuously improved to support more complex migration requirements. From a humble beginning of accelerating files migration to incremental improvements leading up to complete SharePoint 2013 site migrations. Now using the SharePoint Migration Tool you can migrate just about every element of SharePoint sites that you care most about including Web Parts, Pages, and site navigation!
For a detailed list of improvements in this release, refer to the release notes at https://docs.microsoft.com/en-us/sharepointmigration/new-and-improved-features-in-the-sharepoint-migration-tool.
If you’re new to the SharePoint Migration Tool, keep reading below to learn more about how you can transform your business by bringing it to the cloud.
About the SharePoint Migration Tool
The SharePoint Migration Tool is designed to simplify your journey to the cloud through a free, simple, and fast solution to migrate content from on-premises SharePoint sites and file shares to SharePoint or OneDrive in Office 365. The SharePoint Migration Tool allows you to accelerate your journey to Office 365 overcoming obstacles typically associated with migration projects. With the SharePoint Migration Tool you can evaluate and address the information that matters the most to your organization, the Libraries, and now Lists that form the foundation of the SharePoint experience. Using the SharePoint Migration Tool you can start your migration today and take advantage of the full suite of features and security capabilities that Office 365 offers.
Keep reading to learn more about the SharePoint Migration Tool or download the latest version now at https://aka.ms/SPMT.
Getting Started
You can download the SharePoint Migration Tool at http://aka.ms/SPMT. Through v3 of the SharePoint Migration Tool you’ll have available to you the innovation we’re delivering to help you bring your information to the cloud and take advantage of the latest collaboration, intelligence, and security solutions with Office 365.
What’s next…
Through continued innovation across migration scenarios we’ll be adding more capabilities over time to the SharePoint Migration Tool, including support for more SharePoint versions, site structure migrations, and more. Subscribe here to stay up to date on future announcements for SharePoint and Office 365.
Wrapping Up…
Whether you’re looking to migrate from file shares on-premises to SharePoint or OneDrive or from on-premises versions of SharePoint, the SharePoint Migration Tool is designed to support the smallest of migrations to large scale migrations with support for bulk scenarios.
Learn more about migrating to Office 365 at https://resources.techcommunity.microsoft.com/cloud-migration/.
Learn more about the SharePoint Migration Tool at https://support.office.com/en-us/article/Introducing-the-SharePoint-Migration-Tool-9c38f5df-300b-4adc-8fac-648d0215b5f7.
Prepare your environment for migration using the SharePoint Migration Assessment Tool by learning more at https://www.microsoft.com/en-us/download/details.aspx?id=53598.
Today, we are excited to announce new capabilities in Advanced eDiscovery that directly respond to customer feedback on how they need to be able to do more with the built-in discovery tools in Microsoft 365. We have heard that organizations require expanded capabilities to complete more of common investigation and discovery workflows right within Microsoft 365.
Now we are starting to rollout a new version of Advanced eDiscovery that includes a new look and feel, additional functionality such as hold notifications and acknowledgment tracking, and a concept of a static set of content for performant searches as well as an integrated review and redact experience.
With these new updates we hope to more directly meet customer requirements for an efficient and effective way to preserve, collect and review content related to investigations or litigation.
Microsoft’s director of discovery, EJ Bastien has stated that even as “data from the average custodian has increased 20x over the last ten years, our team has reduced the cost per custodian of completing this eDiscovery work by 85%. While also maintaining high security standards of keeping data in place within the Microsoft cloud.” The capabilities integrated into Microsoft 365 have enabled Microsoft discovery to change the playing field on meeting legal and investigation requirements.
Read on below for more on the new features and check out the Mechanics video where we show and tell a bit about how the capabilities work.
Manage custodians and notifications
Customers have told us they need to be able to manage custodians, or employees in their organization related to a particular case or investigation, from both the perspective of the content the custodian controls and manages in their email inbox and cloud storage, but also from the perspective of the shared locations that those employees interact with as part of their daily job such as team sites, groups, and channels. In addition to retention and discovery, we have also heard that organizations require a way to communicate to those custodians that are legal hold within their organization. Not only communicate with custodians, but track the fact that the custodians have been notified. Now you can manage complete that entire process right within your Advanced eDiscovery experience.
Search to add custodians and their custodial content locations, add sites and teams that they are members of from the shared locations picker, and place their content on hold for retention and discovery purposes. With the new custodial picker experience, you have a quick look up from Azure Active Directory in your organization to quickly find and identify individuals by name or organization identification alias.
Use templates to build out commonly used communications, escalate with reminders and or manager notifications. And the end user gets a clean experience showing them all of their active legal holds or other case related notifications.
Manage case content with consistency and performance using working sets
We have also heard that search and content processing needs to be higher performing, more predictable and transparent. Customers have told us that any variability in search results erodes confidence and ability to effectively complete the requirements of some eDiscovery processes. In addition, defensibility of the results is weakened, and it is just harder to get things done quickly and efficiently.
In order to help address this challenge and others, now you can isolate the set of results from a search and add it to a working set for further analysis, processing and refinement. Once this content is included in a working set you have a number of ways that you can interact with that content, all of which help you define and address the most responsive and relevant content in your case or investigation.
Customers are continuing to derive value form the advanced analytics capabilities already included in Advanced eDiscovery as the core vehicle to reduce and refine content. This reduction helps to drive down redundant, duplicative or highly related content and reduce the costs of eDiscovery.
Integrated review and redact experience
Now organizations can review and take action on the content within their case right within Microsoft 365. A new integrated review experience offers the ability to view a wide variety of file types, including jpgs, all office files, mp4s and more, and to take action on that content. Either tag and further refine content based on its responsiveness, or annotate, mark-up and redact content that might be sensitive and should not be shared with outside parties.
The new review experience includes a native, text and annotate view to provide options to support the various ways your team assess content. In addition, a customizable coding panel helps make sure that you are able to effectively tag and triage and organize the content under review. Further insights such as document history, other contributors to the document and views like difference detection in near duplicates will help speed the process to identify and curate the most responsive content.
Watch the short video and read more about this new review and redact experience here.
Data Investigations preview
Also today, we are announcing a new preview for a Data Investigations capability that helps IT and security operations search and take action on specific data in their organizations. Many organizations need to address scenarios like leaked confidential information, or investigating data breaches with this type of data remediation workflow. These scenarios are important as the risk to data security and privacy expectations continue to evolve. IT and privacy officers now have the tools to respond to any kinds of risk to personal, sensitive or business confidential information effectively and efficiently with this new solution.
The new capability, starting to roll out to preview today, includes the ability to execute targeted searches for specific content based on a variety of conditions, then investigate user activity around relevant content, and contain and ultimately remediate the leaked content at the source. Read more about the early look at this new capability here.
Ready to get started?
Make sure you have Office 365 E5, Advanced Compliance, or Microsoft 365 Information Protection and Compliance to get started today with these new features.
Read more about Advanced eDiscovery in Microsoft 365, see our broader updates and webcast on privacy and compliance in the modern era of privacy expectations and engage with us in our Tech Community .
- Iram Arras, Sr Program Manager, Advanced eDiscovery Microsoft 365
Today, we are excited to announce new capabilities in Advanced eDiscovery that directly respond to customer feedback on how they need to be able to do more with the built-in discovery tools in Microsoft 365. We have heard that organizations require expanded capabilities to complete more of common investigation and discovery workflows right within Microsoft 365.
Now we are starting to rollout a new version of Advanced eDiscovery that includes a new look and feel, additional functionality such as hold notifications and acknowledgment tracking, and a concept of a static set of content for performant searches as well as an integrated review and redact experience.
With these new updates we hope to more directly meet customer requirements for an efficient and effective way to preserve, collect and review content related to investigations or litigation.
Microsoft’s director of discovery, EJ Bastien has stated that even as “data from the average custodian has increased 20x over the last ten years, our team has reduced the cost per custodian of completing this eDiscovery work by 85%. While also maintaining high security standards of keeping data in place within the Microsoft cloud.” The capabilities integrated into Microsoft 365 have enabled Microsoft discovery to change the playing field on meeting legal and investigation requirements.
Read on below for more on the new features and check out the Mechanics video where we show and tell a bit about how the capabilities work.
Manage custodians and notifications
Customers have told us they need to be able to manage custodians, or employees in their organization related to a particular case or investigation, from both the perspective of the content the custodian controls and manages in their email inbox and cloud storage, but also from the perspective of the shared locations that those employees interact with as part of their daily job such as team sites, groups, and channels. In addition to retention and discovery, we have also heard that organizations require a way to communicate to those custodians that are legal hold within their organization. Not only communicate with custodians, but track the fact that the custodians have been notified. Now you can manage complete that entire process right within your Advanced eDiscovery experience.
Search to add custodians and their custodial content locations, add sites and teams that they are members of from the shared locations picker, and place their content on hold for retention and discovery purposes. With the new custodial picker experience, you have a quick look up from Azure Active Directory in your organization to quickly find and identify individuals by name or organization identification alias.
Use templates to build out commonly used communications, escalate with reminders and or manager notifications. And the end user gets a clean experience showing them all of their active legal holds or other case related notifications.
Manage case content with consistency and performance using working sets
We have also heard that search and content processing needs to be higher performing, more predictable and transparent. Customers have told us that any variability in search results erodes confidence and ability to effectively complete the requirements of some eDiscovery processes. In addition, defensibility of the results is weakened, and it is just harder to get things done quickly and efficiently.
In order to help address this challenge and others, now you can isolate the set of results from a search and add it to a working set for further analysis, processing and refinement. Once this content is included in a working set you have a number of ways that you can interact with that content, all of which help you define and address the most responsive and relevant content in your case or investigation.
Customers are continuing to derive value form the advanced analytics capabilities already included in Advanced eDiscovery as the core vehicle to reduce and refine content. This reduction helps to drive down redundant, duplicative or highly related content and reduce the costs of eDiscovery.
Integrated review and redact experience
Now organizations can review and take action on the content within their case right within Microsoft 365. A new integrated review experience offers the ability to view a wide variety of file types, including jpgs, all office files, mp4s and more, and to take action on that content. Either tag and further refine content based on its responsiveness, or annotate, mark-up and redact content that might be sensitive and should not be shared with outside parties.
The new review experience includes a native, text and annotate view to provide options to support the various ways your team assess content. In addition, a customizable coding panel helps make sure that you are able to effectively tag and triage and organize the content under review. Further insights such as document history, other contributors to the document and views like difference detection in near duplicates will help speed the process to identify and curate the most responsive content.
Watch the short video and read more about this new review and redact experience here.
Data Investigations preview
Also today, we are announcing a new preview for a Data Investigations capability that helps IT and security operations search and take action on specific data in their organizations. Many organizations need to address scenarios like leaked confidential information, or investigating data breaches with this type of data remediation workflow. These scenarios are important as the risk to data security and privacy expectations continue to evolve. IT and privacy officers now have the tools to respond to any kinds of risk to personal, sensitive or business confidential information effectively and efficiently with this new solution.
The new capability, starting to roll out to preview today, includes the ability to execute targeted searches for specific content based on a variety of conditions, then investigate user activity around relevant content, and contain and ultimately remediate the leaked content at the source. Read more about the early look at this new capability here.
Ready to get started?
Make sure you have Office 365 E5, Advanced Compliance, or Microsoft 365 Information Protection and Compliance to get started today with these new features.
Read more about Advanced eDiscovery in Microsoft 365, see our broader updates and webcast on privacy and compliance in the modern era of privacy expectations and engage with us in our Tech Community .
- Iram Arras, Sr Program Manager, Advanced eDiscovery Microsoft 365
Today, we are excited to announce new capabilities in Advanced eDiscovery that directly respond to customer feedback on how they need to be able to do more with the built-in discovery tools in Microsoft 365. We have heard that organizations require expanded capabilities to complete more of common investigation and discovery workflows right within Microsoft 365.
Now we are starting to rollout a new version of Advanced eDiscovery that includes a new look and feel, additional functionality such as hold notifications and acknowledgment tracking, and a concept of a static set of content for performant searches as well as an integrated review and redact experience.
With these new updates we hope to more directly meet customer requirements for an efficient and effective way to preserve, collect and review content related to investigations or litigation.
Microsoft’s director of discovery, EJ Bastien has stated that even as “data from the average custodian has increased 20x over the last ten years, our team has reduced the cost per custodian of completing this eDiscovery work by 85%. While also maintaining high security standards of keeping data in place within the Microsoft cloud.” The capabilities integrated into Microsoft 365 have enabled Microsoft discovery to change the playing field on meeting legal and investigation requirements.
Read on below for more on the new features and check out the Mechanics video where we show and tell a bit about how the capabilities work.
Manage custodians and notifications
Customers have told us they need to be able to manage custodians, or employees in their organization related to a particular case or investigation, from both the perspective of the content the custodian controls and manages in their email inbox and cloud storage, but also from the perspective of the shared locations that those employees interact with as part of their daily job such as team sites, groups, and channels. In addition to retention and discovery, we have also heard that organizations require a way to communicate to those custodians that are legal hold within their organization. Not only communicate with custodians, but track the fact that the custodians have been notified. Now you can manage complete that entire process right within your Advanced eDiscovery experience.
Search to add custodians and their custodial content locations, add sites and teams that they are members of from the shared locations picker, and place their content on hold for retention and discovery purposes. With the new custodial picker experience, you have a quick look up from Azure Active Directory in your organization to quickly find and identify individuals by name or organization identification alias.
Use templates to build out commonly used communications, escalate with reminders and or manager notifications. And the end user gets a clean experience showing them all of their active legal holds or other case related notifications.
Manage case content with consistency and performance using working sets
We have also heard that search and content processing needs to be higher performing, more predictable and transparent. Customers have told us that any variability in search results erodes confidence and ability to effectively complete the requirements of some eDiscovery processes. In addition, defensibility of the results is weakened, and it is just harder to get things done quickly and efficiently.
In order to help address this challenge and others, now you can isolate the set of results from a search and add it to a working set for further analysis, processing and refinement. Once this content is included in a working set you have a number of ways that you can interact with that content, all of which help you define and address the most responsive and relevant content in your case or investigation.
Customers are continuing to derive value form the advanced analytics capabilities already included in Advanced eDiscovery as the core vehicle to reduce and refine content. This reduction helps to drive down redundant, duplicative or highly related content and reduce the costs of eDiscovery.
Integrated review and redact experience
Now organizations can review and take action on the content within their case right within Microsoft 365. A new integrated review experience offers the ability to view a wide variety of file types, including jpgs, all office files, mp4s and more, and to take action on that content. Either tag and further refine content based on its responsiveness, or annotate, mark-up and redact content that might be sensitive and should not be shared with outside parties.
The new review experience includes a native, text and annotate view to provide options to support the various ways your team assess content. In addition, a customizable coding panel helps make sure that you are able to effectively tag and triage and organize the content under review. Further insights such as document history, other contributors to the document and views like difference detection in near duplicates will help speed the process to identify and curate the most responsive content.
Watch the short video and read more about this new review and redact experience here.
Data Investigations preview
Also today, we are announcing a new preview for a Data Investigations capability that helps IT and security operations search and take action on specific data in their organizations. Many organizations need to address scenarios like leaked confidential information, or investigating data breaches with this type of data remediation workflow. These scenarios are important as the risk to data security and privacy expectations continue to evolve. IT and privacy officers now have the tools to respond to any kinds of risk to personal, sensitive or business confidential information effectively and efficiently with this new solution.
The new capability, starting to roll out to preview today, includes the ability to execute targeted searches for specific content based on a variety of conditions, then investigate user activity around relevant content, and contain and ultimately remediate the leaked content at the source. Read more about the early look at this new capability here.
Ready to get started?
Make sure you have Office 365 E5, Advanced Compliance, or Microsoft 365 Information Protection and Compliance to get started today with these new features.
Read more about Advanced eDiscovery in Microsoft 365, see our broader updates and webcast on privacy and compliance in the modern era of privacy expectations and engage with us in our Tech Community .
- Iram Arras, Sr Program Manager, Advanced eDiscovery Microsoft 365
